Skip to content

Troubleshooting: Control 1.18 - Application-Level Authorization and RBAC

Last Updated: January 2026

Common Issues

Issue Cause Resolution
User has too much access Direct assignment vs group Reassign via security group
PIM activation failing Approval not configured Verify approvers assigned
Security role not applying User not synced Wait for sync or force refresh
Column security not working Profile not assigned Assign field security profile
Access review stuck No reviewers Assign group owners as reviewers

Detailed Troubleshooting

Issue: User Has More Access Than Expected

Symptoms: User can perform actions their role shouldn't allow

Diagnostic Steps:

  1. Check direct role assignments
  2. Verify security group memberships
  3. Look for inherited permissions

Resolution:

  • Remove direct role assignments
  • Assign roles only through security groups
  • Review team memberships in Dataverse
  • Check for system administrator role assignments

Issue: PIM Role Activation Failing

Symptoms: User cannot activate privileged role

Diagnostic Steps:

  1. Verify PIM is configured for the role
  2. Check if approval is required and approvers available
  3. Verify user is eligible for the role

Resolution:

  • Add user to eligible members
  • Assign approvers if approval required
  • Check for conflicting Conditional Access policies
  • Verify MFA is completed if required

Issue: Security Role Not Applying

Symptoms: User doesn't have expected permissions despite role assignment

Diagnostic Steps:

  1. Verify role is assigned to correct security group
  2. Check user is member of security group
  3. Verify team exists and is linked to group

Resolution:

  • Force sync of security group membership
  • Verify Dataverse team is properly configured
  • Clear user's browser cache
  • Wait 15-30 minutes for propagation

Escalation Path

  1. Power Platform Admin - Role and environment configuration
  2. Entra Admin - Security groups and PIM
  3. Dataverse Admin - Security role privileges
  4. Microsoft Support - Platform issues

Known Limitations

Limitation Impact Workaround
Role sync delay Up to 15 minutes Plan ahead for changes
PIM max 8 hours Long sessions need re-activation Use permanent for service accounts
Limited custom roles Some privileges cannot be separated Use multiple roles
Column security performance May slow queries Limit fields covered

Back to Control 1.18 | Portal Walkthrough | PowerShell Setup | Verification Testing