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Control 1.8: Information Architecture Review — Verification & Testing

Test cases and evidence collection for validating information architecture readiness for Copilot.

Test Cases

Test 1: Site Inventory Completeness

  • Objective: Verify the site architecture inventory accounts for all active SharePoint sites
  • Steps:
  • Run PowerShell Script 1 to generate the site inventory
  • Compare the total count with the Active Sites count in SharePoint Admin Center
  • Verify all site templates are represented
  • Confirm no active sites are missing from the inventory
  • Expected Result: Inventory count matches admin center count with all site types represented
  • Evidence: Inventory CSV with admin center comparison

Test 2: Hub Site Alignment

  • Objective: Confirm hub site structure aligns with business unit and governance boundaries
  • Steps:
  • Run Script 2 to generate the hub site relationship map
  • Review hub-to-business unit alignment with governance committee
  • Identify orphaned sites that should be hub-associated
  • Verify no sites are associated with incorrect hubs
  • Expected Result: Hub site structure reflects approved organizational structure
  • Evidence: Hub site map with governance committee approval

Test 3: Content Type Standardization

  • Objective: Verify consistent content type usage across the tenant
  • Steps:
  • Run Script 3 on a sample of 20+ sites
  • Identify content types that are used inconsistently
  • Verify FSI-required content types are deployed to relevant sites
  • Check for duplicate or conflicting content type definitions
  • Expected Result: Core FSI content types are consistently deployed
  • Evidence: Content type usage report with standardization analysis

Test 4: Copilot Content Discovery Quality

  • Objective: Validate that the information architecture supports accurate Copilot responses
  • Steps:
  • Identify 5 common Copilot use cases for the organization
  • For each use case, query Copilot and evaluate response quality
  • Assess whether responses reference appropriate content sources
  • Note any cases where architecture gaps result in poor responses
  • Expected Result: Copilot responses are grounded on relevant, well-organized content
  • Evidence: Copilot response quality assessment with source references

Evidence Collection

Evidence Item Format Storage Location Retention
Site architecture inventory CSV Compliance evidence repository 7 years
Hub site relationship map CSV/PDF Compliance evidence repository 7 years
Content type analysis CSV Compliance evidence repository 7 years
Architecture review findings PDF Governance document repository 7 years

Compliance Mapping

Regulation Requirement How This Control Supports It
FINRA Rule 3110 Records organization Proper information architecture supports compliance with records management
SEC Rule 17a-4 Records accessibility Structured content architecture helps meet records accessibility requirements
NIST CSF ID.AM-1 Physical device inventory Information architecture inventory extends to digital asset management
NIST AI RMF MAP 3.1 — AI system context Architecture review documents the AI content access context